Jonathan:'This is your first day here. You already know what you have to do with the project. To do that, you need to have the information that we have on our computer network. So, I'll show how to use your network account on the computer, so you can do your work.'
Jonathan:'The IT department set up your network account last week, so it's ready to use. Here's your user name and password. The first thing that you need to do, is to log in to your network account on the computer. So can you type in the user name and password.'
Geoff:'Ok, done that.'
Jonathan:'You're logged in ok. After you've logged in, you will always go to this screen where there are icons of all the applications you have. For example, there are icons for Internet Explorer, Word, email etc... You also have access to the Operations Department Database, which contains data on all the staff and equipment in the Company. You don't have access to the Customer Database, but you won't need that to do your job. You also have access to the company's procedures folder. It's the icon at the top right. If you click on it, it will take you to a folder containing lots of Word documents about the different procedures we have in the company. If you click on the file called 'disaster procedures', you can read the procedures we have in place if there is a fire or explosion in one of our factories.'
Geoff:'Where should I save files like Word documents or Excel spreadsheets?'
Jonathan:'It's your choice. You can save it to your hard drive on your computer. But you won't be able to access the file from another computer. So it's better to save it to a network drive. Your network account has a drive on the network to save files to. It's the L: drive. If you save files there, you can access them from any computer in the company's network. Also, there's a shared folder on the network for our team. It's called Operations Shared Folder and it's this icon on the screen. You should save any file or document here which other people in the team need to have access to. Some of the files here are password protected. So you can't open them without a password. If you need to access a file that is password protected, tell me and I'll give you the password. Do you have any questions?'
Geoff:'Yes, I do. Because I'll be visiting lots of factories to do my job, I'm not sure having a desktop computer is the best idea. I can't carry it with me, it's too heavy to move. Would it be possible to have laptop instead? They are designed so you can travel with them.'
Jonathan:'It was stupid of me not to think about that before. I'll request a laptop for you from the IT department. It'll take 5 days to come, so you'll have to work on the desktop for now. I'll also request a docking station for the laptop, so you can use a normal keyboard and a normal screen when you're using the laptop here at your desk. I forgot to mention that this computer is connected to the printer in front of us. So when you print any document, it will go there.'