How to apologize for being late exercise

In the English-speaking world being punctual (arriving at a business meeting, appointment etc... on time) is very important. If you don't, the people you are going meet will not be very happy.

But if you are late to something, there are some things that you can say to make the situation better.

First of all, if you know you are going to be more than 5 minutes late, it is essential that you telephone the people to tell them, explain why and apologise. When you arrive, you need to apologise and explain why again.

In this online exercise you will learn (by reading a text and then doing a quiz) the vocabulary you can use to do this (how to apologise, how to explain why you are late) and other words and phrases that are connected to lateness.

This vocabulary can be used in both business and non-business situations.

Click here to see more of our free online exercises on business meeting vocabulary

Exercise: Being late to a meeting

Read the below conversation between a person late to a business meeting and the Chair (person in charge) of the meeting. The first part is a telephone call and the second is when the person has arrived at the business meeting.

From the context, try to guess what the meaning of the words/phrases in bold are. Then do the quiz at the end to check if you are right.

Telephone Call

John:'Hello, John Smith speaking.'

Ray: 'Hi John, it's Ray Carver. I'm afraid that I'm going to be late for the meeting.'

John:'Ok, no problem.'

Ray:'Sorry, I'm stuck in traffic on the M30. I've been here for 30 minutes. I'm not sure if there's been an accident or if there are roadworks up ahead.'

John:'Don't worry. Simon Jenkins is also running late. His flight has been delayed by 45 minutes. Do you know when you'll arrive?'

Ray:'To be honest, it's hard to say. As I said, I've been in the traffic jam for 30 minutes and the traffic is still crawling. Maybe 15 minutes late.'

John:'Ok, if you're going to be any later let me know.'

Ray:'Ok, will do. See you later.'

Arriving at the Meeting

Ray:'Sorry I'm late. The traffic was terrible. I hope I have not missed anything.'

John:'No you haven't Ray, we started 5 minutes ago. Take a seat.'

Quiz:

Below is a definition/description of each of the words/phrases in bold from the above text. Now choose the word/phrase from the question's selection box which you believe answers each question. Only use one word/phrase once. Click on the "Check Answers" button at the bottom of the quiz to check your answers.

When the answer is correct, two icons will appear next to the question which you can press/click on. In the first icon, , you can find extra information about the word/phrase (e.g. when, where and how to use etc...). In the second, , is where you can listen to the word/phrase.

1. Another way to say 'tell me', is

Let me know:
(verbal phrase) The phrase is neutral and has the meaning of tell/inform someone about something, e.g. 'when you hear something, let me know'. It is never used in the past, where 'to tell' or 'to inform' replace it. In Spanish: "avisar/contar".

Let me know:

2. A way to describe how slowly you are travelling on a road, is

Crawling:
(adjective) In a traffic jam, cars sometimes advance very slowly. We use 'crawling' to describe this, e.g. 'the traffic is crawling'. It comes from the verb 'to crawl', meaning to move on your hands and knees. In Spanish: "avanzar lentamente".

Crawling:

3. A normal way to apologise for your lateness when you finally arrive, is

Sorry I'm late:
(phrase) 'Sorry' is used as a general apology. In Spanish: "siento llegar tarde".

Sorry I'm late:

4. Whilst driving, you and all the other cars around you on the road are moving very slowly, is an example of being

Stuck in traffic:
(verbal phrase) The infinitive is 'to be stuck in traffic'. A very common phrase to use when you are in a traffic jam. In Spanish: "estoy en un atasco".

Stuck in traffic:

5. When finally arriving, a way to ask the others what has been done or said without you, is

I hope I have not missed anything:
(phrase) This is a polite phrase to use after apologizing for being late when you finally arrive. It's basically used to ask the people there to tell you about what has happened before you arrived. In Spanish: "espero que no me he perdido mucho".

I have not missed anything:

6. A different way of saying 'I'm not sure', is

It's hard to say:
(phrase) It is used when answering a question. It has the same meaning as 'it's difficult to say'. In Spanish: "es dificil decir".

It's hard to say:

7. A formal way to introduce bad news to someone, is

I'm afraid that:
(verbal phrase) 'I'm afraid that' is not an apology, but a very polite and formal way to introduce bad news. Similar to the less formal 'I`m sorry to say that'. In Spanish: "me temo que".

I'm afraid that:

8. When people are repairing the road, there are

Roadworks:
(noun) A very common term and means roads are being repaired. It is a very common cause of delays and traffic jams. In Spanish: "obras".

Roadworks:

9. When something takes place or leaves later than planned, it is

Delayed:
(adjective) This can refer to public transport, projects, meetings etc... In Spanish: "retrasarse".

Delayed:

10. A different way to say that something or somebody is 'behind schedule' and won't arrive when planned, is

Running late:
(verbal phrase) The infinitive is 'to run late'. It is a neutral expression. It can be used for both people and things, e.g. 'Roger is running late at the moment, he should be here in 15 minutes'. In Spanish: "llevar retraso.

Running late:

Click to see more business meeting vocabulary exercises

Practice

Now that you understand the being late vocabulary, practise it by creating your own sentences in English with the new words/phrases.

This is me, Chris Clayton, the owner and main writer for Blair English. I'm also a part-time English teacher in sunny Spain. I have a love of history and the web. I hope you find the website useful.